What you can expect
Committing to a vendor can be a scary thing. To help ease that sense of uncertainty, we've created a detailed walk-through of what you can expect from booking, all the way to the final payment.
Contact & Booking
If you find interest in our services, fill out the form on the "Contacts" web page and Lisa will email you within 48 hours to confirm the date availability. If it's free, she'll schedule a phone call between you and Apollo to talk through your needs to build an estimate and contract.Once the contract is signed and a $200 deposit is received, you will be officially booked!
Identify your needs
First, figure out your needs. Sound amplification for the ceremony? What about the cocktail hour or reception? Will you be having live music? Check out our services page to see where we can help.
Planning & Resources
Once booked, our clients get access to their own online dashboard packed with insights, music playlists with song ideas, and a timeline template to help prepare for your main consult & planning meeting with Apollo. You'll be guided through things like song selection, the order of events, who's giving a toast, etc. When you think you're ready to go through most of those details, reach out to Lisa to schedule the meeting by coffee, FaceTime, or wine and flatbread at our place!
Here's where we'll get together to begin setting things in stone. Apollo will answer your questions and offer expert advice to help make sure the day-of flows nicely. We'll end the meeting with a clear understanding of the loose ends and whose responsible for them. This meeting will run 1 and a half hours and it is known to be stress relieving! It can be done over FaceTime, but in person is always better—either at a coffee shop or our home in Simi Valley.
Finalize Phone Call
A week or two out from the wedding day, we'll have a 40-minute phone call to lock in the remaining details and review the timeline to make sure everything is covered. Last minute song selections will be submitted, and we'll confirm the logistical fine points between us, the venue, and other vendors. Then we bid adieu until the day-of!
Low-profile speakers will be positioned at the front of the venue and set far wide on each side of the ceremony center. A microphone on a stand will be placed between the bride & groom and will capture their vows. The officiant will speak through a discrete wireless ear-set microphone. The sound booth will be tucked behind the last set of chairs. In the case of supporting live music, we will communicate with the musicians for a sound check prior to the beginning of the ceremony.
20 minutes of preservice music will be played as guests arrive. An audio line out will be provided for the videographer, and over 10 years of live sound engineering experience will ensure voices are loud and clear and the music sounds rich and full.
A few discrete speakers will placed within the location and your choice music will begin flooding the area, setting the tone for guests as they mingle and wet their appetites.
In the case of supporting live music, a proper sound system will be set up in a predetermined location and the musicians will be cued to begin playing immediately after the ceremony. They will also make the announcement for guests to enter the reception area 15 minutes prior to the grand entrance.
Apollo will work in tandem with the day-of coordinator to ensure the guests are where they need to be, and the videographer and photographers are prepared to capture the important moments. Apollo can make all necessary announcements and will engage the crowd, without being overbearing or stealing the show. Years of experience will certify that the night ebbs and flows smoothly and organically.
We will kick off the open dancing with a broad appeal of multigenerational hits touching on many genres. As the evening continues and the dance floor evolves to a younger crowd, song selection can tailor to what the wedding party enjoys (by the end of the night, they pretty much rule the dance floor). For the sake of quality control, we generally begin accepting requests halfway through the night, exclusive to the wedding party.
Of course, all of this can be changed at the bride and grooms request. However, we strongly advise that an optimal runtime for a typical reception is 4 hours. Once the bride and groom are sent off, Apollo Productions will remind guests of their belongings, strike all gear, and be off site 1 hour later.
The final invoice will be emailed to either the coordinator or the bride on the day of the wedding. Payment can be made by check and be delivered through the coordinator on the day-of, mailed in up to two weeks after the wedding date, or submitted through Venmo. Gratuity is not required but always appreciated if you feel expectations were exceeded! But we do hope you will have thoroughly enjoyed your experience and at least give us a review after your honeymoon :)